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300 guests. 14 allergens.
Zero spreadsheets.

From initial enquiry to kitchen service, OrderMango handles guest collection, dietary management, table planning, kitchen ops, and event documents. Your team focuses on delivering an incredible experience.

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Guest collection

One link. Every guest. Every allergy.

Send your client a single shareable link. Their guests walk through a mobile-friendly wizard: name, allergens, dietary preferences, and menu choices for each course. Returning guests see their previous selections and can update.

  • Multi-step wizard Welcome, allergens (14 UK declared), dietary preferences (vegan, halal, kosher...), then course-by-course menu selection. Smart filtering fades out dishes that conflict with the guest's allergens.
  • CSV import or AI paste Client already has a spreadsheet? Upload a CSV with column mapping, or paste raw text and let the AI parse names, emails, and dietary notes.
  • Returning guest detection If a guest has been to a previous event, the system recognises their email and pre-fills their allergens and preferences. One tap to keep or update.
  • Real-time tracking See who has submitted, who hasn't, and what the allergen landscape looks like. Chase stragglers before the deadline.
Guest Collection Wizard
Select your allergens
Gluten Crustaceans Eggs Milk Fish Peanuts Tree Nuts Soya Celery Mustard Sesame Sulphites Lupin Molluscs
Next: Dietary Preferences
Safety first

Dietary conflicts caught before service.

When a guest with a nut allergy picks a dish containing almonds, OrderMango catches it instantly. The conflicts tab shows every mismatch across the entire event, linked to the guest and their table.

  • Automatic detection Allergens from guest profiles are cross-referenced against dish allergens. No manual checks, no missed flags.
  • Linked to seating Each conflict shows the guest name, table number, the allergen, and the offending dish. Kitchen and front-of-house see it in context.
  • Smart menu filtering In the collection wizard, dishes that clash with a guest's allergens are visually faded. If only one safe option remains, it auto-selects.
Dietary Conflicts
!
Sarah Chen Table 4
Allergic to Tree Nuts but selected Almond Panna Cotta
!
James Wright Table 7
Allergic to Milk but selected Burrata Salad
✓
124 other guests: no conflicts
Seating & service

Drag tables. Assign teams. Print the plan.

Build your floor plan visually. Drag tables into position, assign guests to seats, and split your service into colour-coded teams. The kitchen and front-of-house get filtered views of just their tables.

  • Interactive SVG floor plan Add tables, drag to position, resize. See guest names, allergen flags, and cover counts at a glance.
  • Team assignment Create service teams with colour coding. Assign tables to teams. Kitchen checks, service lists, and host sheets all filter by team.
  • Auto-layout In a rush? Hit auto-layout and the system arranges tables in a clean grid. Tweak from there.
  • Guest seating Assign individual guests to specific tables from the guest list. Bulk-move groups. The plan updates live.
Table Plan
1
8 covers
2
6 covers
3
10 covers
4
8 covers
5
4 covers
6
10 covers
Team Alpha Team Bravo
Kitchen operations

From guest choices to kitchen checks in one click.

Once guests have submitted their choices, the kitchen tab gives your team everything they need. Summary quantities, table-by-table breakdowns, per-guest cards with allergen flags.

  • Kitchen summary Total dish quantities across all guests. "42 x Braised Beef, 28 x Sea Bass, 15 x Wild Mushroom Risotto." The chef knows what to prep.
  • Service list Table-by-table matrix. Each table shows how many of each dish, so the pass knows what goes where.
  • Table checks Print-ready cards per table. Guest names, their menu selection, allergen flags. Hand them to the section chef.
  • Team filtering Filter every view by service team. Team Alpha sees only their tables. Reduces noise, speeds up service.
Kitchen Summary
Dish Qty Allergens
Braised Short Rib 42 Celery Sulphites
Pan-Fried Sea Bass 28 Fish Milk
Wild Mushroom Risotto 15 Milk Celery
Charred Aubergine (V) 9 Sesame
Total covers 94
Documents

Every document you need. Generated live.

No more building function sheets in Word. OrderMango generates every document from live event data. Change a guest's menu choice and every document updates instantly.

  • Allergen Matrix All dishes vs all 14 allergens in a cross-reference grid. Colour-coded by menu type. Print it for the kitchen wall.
  • Function Sheet Table-by-table breakdown with cover counts, menu selections, and allergen flags. The front-of-house bible.
  • Special Diets report Every guest with a dietary requirement or allergen, their table, their choices, and any conflicts. One page, full picture.
  • Kitchen Prep List Ingredient quantities with allergen annotations. What to prep, how much, and what to watch out for.
  • Equipment List Calculated from guest count and your equipment rules. Chafing dishes, plates, glasses, all totalled up.
  • Booking Contract Costs, terms, and a digital signing link. The client signs on screen. You get a timestamped, IP-logged signature.
Event Documents
Allergen Matrix
All dishes x 14 allergens
Function Sheet
Table-by-table service breakdown
Special Diets
Guest dietary requirements + conflicts
Kitchen Prep List
Ingredients, quantities, allergen flags
Booking Contract
Costs, T&Cs, digital signature
Pricing & costing

Build. Price. Track the margin.

The event builder lets you add packages and line items from your master pricing catalogue. Per-person and fixed pricing. Cost tracking vs budget. Margin health indicators flag when a quote is getting thin.

  • Master pricing catalogue Categories with items, costs, sell prices, and margin %. Reuse across events. Update once, apply everywhere.
  • Staffing rules Define roles, hourly rates, and quantity rules ("1 chef per 30 guests"). The system calculates staff costs automatically.
  • Equipment rules Chafing dishes per 50 guests, glasses per cover. Lookup tables that do the maths for you.
  • AI-powered timings Enter the event details and the AI generates a suggested schedule and staff rota. Edit from there.
Event Builder
3-Course Dinner Package £85 pp
Canape Reception (6 pieces) £18 pp
Staffing (auto-calculated) £2,400
Equipment Hire £850
120 guests · Total £15,610
Margin 62%
Event features

Everything for event catering ops.

Guest Collection Wizard

Shareable link. Multi-step wizard. Allergens, dietary, menu choices per course. CSV import and AI text parsing.

Dietary Conflict Detection

Automatic cross-reference of guest allergens vs dish allergens. Flagged before service, linked to table numbers.

Interactive Table Plans

Drag-drop floor plan. Assign guests to tables. Colour-coded service teams. Auto-layout for speed.

Live Documents

Allergen matrix, function sheets, special diets, kitchen prep, equipment lists. All generated from live data.

Event Pipeline

Enquiry, quoted, confirmed, delivered, invoiced. Calendar view, client management, venue tracking.

AI Timings & Rota

Describe the event. Get a suggested schedule and staff rota. Edit, refine, print for the team.

Sticker Generation

Design sticker blueprints. Generate print-ready labels for event dishes with allergens, QR codes, and branding.

Digital Contract Signing

Generate a signing link. Client reviews costs, signs on screen. Timestamped with IP. Invoice details captured.

Production & Shopping Lists

Roll up all confirmed events in a date range. Prep lists for chefs, raw ingredient lists for buyers. Print or CSV.

Ready to streamline your events?

Tell us about your event catering operation. We'll show you how OrderMango fits.

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